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What happens when travel advisors stop competing… and start collaborating?

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That’s exactly what inspired this conference.

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Every year, we host an annual meeting for our advisors—just like many agencies do. But like many smaller agencies, we’ve found that when you only have 20–30 attendees, it can be hard to attract strong supplier engagement. And we know we’re not alone. There are so many incredible agencies out there with talented advisors who simply don’t have the scale—yet—to get the attention they deserve.

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So we decided to change that.

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Instead of staying in our own lanes, we’re bringing agencies together. By joining forces, we create something bigger—more energy, more ideas, more opportunities, and stronger supplier relationships for everyone involved.

Because let’s be honest… some of the most valuable moments at any conference aren’t just the sessions—they’re the conversations. The ones in the hallway, over coffee, or late at night when you’re sharing ideas with people who truly get it. That’s where growth happens.

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This conference was built around that idea.

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📍 October 15–18 | DoubleTree by Hilton Orlando Theme Park Resort (near SeaWorld)

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We’re creating a dynamic, collaborative experience inspired by large-scale industry events—but with a more personal, approachable feel. You’ll have access to:

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• General sessions with industry insights

• Breakout sessions so you can focus on what matters most to you

• Roundtable discussions designed for real conversations

• A trade show with engaged suppliers

• A business lounge for quick work sessions, calls, or one-on-one supplier meetings

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Suppliers are already signing on—and outreach has been extensive—so the opportunity to connect and build meaningful relationships will be a huge part of the experience.

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We’re also opening the door for agency owners to share their expertise through breakout sessions. Everyone brings something valuable to the table, and this is a chance to learn from each other in a real, practical way. If you have a side business that supports advisors, there’s space for that too.

 

And because we believe experiences matter, we’re planning optional pre- and post-conference activities like:

• Discovery Cove tour and SeaWorld Orlando tour

• A ship tour of Utopia of the Seas
  …with more to come

 

Most importantly, this is designed to be a true community space.

          NO poaching.
          NO competition mindset.
          NO “host agency spotlight.”

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Every agency is equal. Every voice matters. This is about learning, sharing, and growing—together. With multiple agency owners already committed, the energy behind this is something special.

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💰 Conference Investment: $250

• Includes training and supplier connections

• Weekend of collaboration, networking, and fun

• Welcome reception light bites

• 3 Breakfasts

• 3 Lunches

• 1 Semi-formal gala dinner

• Optional pre- and post- conference activities

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You can attend as an owner, bring your team, or send a few advisors—whatever works best for your business.

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Conference Fee is non-refundable as of May 1, 2026.

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🏨 Room block available at $169/night (plus tax)
✔️ Resort fee waived

✔️ Discounted self-parking at $10/night

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If you’ve ever wished for a conference that feels more collaborative, more welcoming, and more real—this is it.

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Let’s meet, learn, and grow together. 🚀

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Sponsored by TA Assist, LLC and Coasters & Castles Travel, LLC

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Coasters & Castles Travel, LLC is a full-service travel agency founded by TA Assist owners April Botta and Lynne Macolini in January 2016, built on a simple belief: travel creates lasting memories, and those experiences are even more meaningful when thoughtfully planned and shared.

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From the very beginning, April and Lynne have championed collaboration over competition—knowing that when travel advisors and agencies come together, everyone grows stronger, more knowledgeable, and better equipped to serve their clients. That same philosophy is the inspiration behind the Passport to Possibilities conference. 

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